2017 Applications Open|Apply Now

Competition Rules

Definitions

For the purpose of these Competition Rules;

“Award(s)” refers to the Stop Slavery Award(s);

“We” refers to the Thomson Reuters Foundation;

We reserve the right to make amendments to these Competition Rules at any stage. Any significant amendments will be communicated via the Stop Slavery Award website.

1. Introduction

Stop Slavery Award

The Stop Slavery Award is an initiative from the Thomson Reuters Foundation. The Award recognizes the "best in class" of the corporate sector: companies that are leading the fight against modern slavery in their supply chains. Conferred for the first time in November 2016 at the annual Trust Conference, the Award honors corporations that go above and beyond their peers in the effort to eradicate forced labor, the worst forms of child labor, and other forms of slavery.

The main objectives of the Award are:

- to create a virtuous cycle or positive paradigm by demonstrating that businesses can indeed play a critical role in stopping the tragedy of modern slavery worldwide;

- to help guide consumers’ and customers’ decisions on what goods they decide to buy or use;

- to raise awareness about the issues of forced labor, the worst forms of child labor, and other forms of modern slavery; and - to inspire more companies to investigate and improve the working conditions of those at the bottom of their supply chains.

We have chosen to use the term ‘slavery’ for the purposes of the Award to fully encapsulate both the UK Modern Slavery Act’s ‘modern slavery’ definition and the US Federal Acquisition Regulation (FAR) ‘trafficking in persons’ definition, which include all forms of slavery, servitude and forced or compulsory labor, human trafficking, and child labor. Examples of ‘slavery’ include the following, with the full definition set out later in these Competition Rules:

- Forced labor includes all work or service that is exacted from any person under the threat of penalty and for which the worker has not offered himself voluntarily including debt bondage and other forms of servitude;

- Other forms of servitude include any practice in which an individual exerts ownership or control over another in such a way as to significantly deprive that person of his or her individual liberty, with the intention of exploiting that person through his or her use, profit, transfer or disposal; and

- The worst forms of child labor, including the ownership, sale, trafficking or forced labor of children; the use, procuring, or offering of children for prostitution, pornography or illicit activities; or the use of children in work which, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of children as a consequence.

Thomson Reuters Foundation

The Thomson Reuters Foundation is an independent charity promoting socio-economic progress globally. The Foundation stands for free, independent journalism, human rights, women’s empowerment, and the rule of law.

The Foundation provides free services to inform, connect, and ultimately empower people around the world: free legal assistance for NGOs and social enterprises (TrustLaw), coverage of some of the world’s under-reported stories, media development, and the Trust Conference, which has quickly become the world’s anti-slavery leading forum. The Foundation is uniquely placed to tackle many of the issues surrounding modern slavery, as demonstrated by the several high-profile partnerships forged with thought leaders in the anti-slavery and human trafficking community.

2. The Award Process

Background

In collaboration with global law firm Baker & McKenzie, and in consultation with leading actors in the anti-slavery space, the Thomson Reuters Foundation has developed a series of questions for nominees to consider. The goal is to recognize those corporations who can be considered "best in class," based on the policies and the processes they have in place to limit the risk of slavery in their supply chain, as well as on the role they are taking as key agents in the global fight against slavery.

How does it work?

Companies nominate themselves for the Award. They respond to a series of questions (the “Questionnaire”), which are designed to highlight best practices relating to different elements of corporate behavior and transparency, focusing on corporate commitment and reporting, performance measurement, business partner engagement, training, risk assessment, business authentication, and investigation and remediation. These standards are intended to ensure that anti-slavery policies and procedures are embedded throughout nominees' behavior, operations and supply chains.

Nominees are also asked to respond to questions that allow them to demonstrate how they are a leader in the global fight against slavery: taking an active role in influencing policy, working on high impact anti-slavery initiatives, and being a thought leader in terms of commercial activities.

The Questionnaire focuses to a great extent specifically on the supply chain and operations of the entrant. By submitting a nomination, the entrant agrees to consent to and be bound by these competition rules, and the entrant warrants and guarantees that the information contained in the submission is a fair and accurate representation of the entrant’s policies and activities, to the best of the knowledge of the individual submitting the nomination.

Who selects the winner(s)?

A Judging Board of global leaders, led by the Thomson Reuters Foundation, will select the Award winner(s) based on the information provided. For information on the Judging Board from the inaugural year of the Award, please see the Stop Slavery Award website. All submissions received will be reviewed initially by the Thomson Reuters Foundation, in order to select a roster of approximately ten (10) shortlisted entrants. The Judging Board is then responsible for selecting the winning nominee(s) based on nomination submissions, related policy documentation, and references provided to the Thomson Reuters Foundation. In doing this, the Judging Board will have access to an electronic repository of all applications submitted to the Thomson Reuters Foundation in a given year. Decisions of the Judging Board are final and cannot be appealed.

Shortlisted entrants will be so informed by email and/or telephone by the Thomson Reuters Foundation.

Eligibility

The Award is open to any legally registered entity, wherever they are based and whatever their size. Commercial organizations, academic organizations and non-profit organizations are all welcome to apply.

References

As the initiative aims to embed anti-slavery practices at all levels of the supply chain, references will be sought from business partners within the nominee's supply chain including at least one independent organization or NGO whose work involves anti-slavery initiatives, as well as a key client or customer where the industry permits. We reserve the right to contact the references provided by nominees for further information.

Confidentiality

Applications are strictly confidential. Any information received will be treated with utmost confidence and only shortlisted companies will be announced to the public.

3. The Questionnaire

Overview

The Questionnaire is divided into two sections: Behavior and Transparency; and Leadership and Innovation. The Behavior and Transparency questions determine whether corporations meet minimum standards regarding policies and procedures, and the extent to which they strive to implement best practices. The same section will also take into account how these policies and procedures are operationalized. The Leadership and Innovation section will consist of longer-form questions that will aim to illustrate how the nominee is taking a leading role in combating slavery around the world.

Nominees are encouraged to provide concise explanations or examples, where additional information is requested. To the extent that the explanations or examples can be found in the nominee's corporate documents (e.g., in their human rights or supply chain policies, Code of Conduct, annual reports, etc.), nominees will be encouraged to append a full copy of the document, but provide the relevant excerpt in the Questionnaire.

Unless otherwise specified, nominees are asked to provide answers based on the most recent financial year, or such other 12 month period they prefer to choose. Nominees should indicate what 12 month period their submission relates to and they should ensure that the same 12 month cycle is used for any subsequent submission for the Stop Slavery Award.

The questions are designed to encourage organizations to do more to try to eradicate slavery from their operations and supply chain. The bar has intentionally been set very high, and we do not expect or require that nominees are able to respond affirmatively to every question or to have instituted policies relating to each issue highlighted. We welcome nominations from every organization, irrespective of how comprehensive their activities have been to date, and through the Stop Slavery Awards will look to reward innovative and high impact approaches to a complicated global problem.

Definition of “slavery”

The term, ‘slavery’, as used in the Award Questionnaire encompasses the UK Modern Slavery Act and the US Federal Acquisition Regulation (FAR) definitions for ‘modern slavery’ (I) and ‘trafficking in persons’ (II), respectively.

I. UK Modern Slavery Act

Modern Slavery, as defined in the UK Modern Slavery Act, means when a person:

a) holds another person in slavery or servitude and the circumstances are such that the person knows or ought to know that the other person is held in slavery or servitude, or

b) requires another person to perform forced or compulsory labour and the circumstances are such that the person knows or ought to know that the other person is being required to perform forced or compulsory labour. Under the UK’s Modern Slavery Act, the offence of human trafficking requires that a person arranges or facilitates the travel of another person with a view to that person being exploited. The offence can be committed even where the victim consents to the travel. This reflects the fact that a victim may be deceived by the promise of a better life or job or may be a child who is influenced to travel by an adult. In addition, the exploitation of the potential victim does not need to have taken place for the offence to be committed. It means that the arranging or facilitating of the movement of the individual was with a view to exploiting them for sexual exploitation or non-sexual exploitation. The meaning of exploitation is set out here: http://www.legislation.gov.uk/ukpga/2015/30/section/3/enacted.

II. US Federal Acquisition Regulations

Trafficking in Persons in all severe forms, as used by the US Federal Acquisition Regulations (FAR) is defined as:

a)  Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or

b)  The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. III. 1926 Slavery Convention

The definition of Slavery and Servitude Slavery, according to the 1926 Slavery Convention, is the status or condition of a person over whom all or any of the powers attaching to the right of ownership are exercised. Since legal ‘ownership’ of a person is not possible, the key element of slavery is the behaviour on the part of the offender as if he/ she did own the person, which deprives the victim of their freedom. Servitude is the obligation to provide services that is imposed by the use of coercion and includes the obligation for a ‘serf’ to live on another person’s property and the impossibility of changing his or her condition.

IV. ILO’s Forced Labour Convention 29 and Protocol

Forced or compulsory labour is defined in international law by the ILO’s Forced Labour Convention 29 and Protocol. It involves coercion, either direct threats of violence or more subtle forms of compulsion. The key elements are that work or service is exacted from any person under the menace of any penalty and for which the person has not offered him/her self voluntarily.

4. Applying for the Award

The submission period for the 2017 Stop Slavery Award opens on 1 February 2017. Applications for the Award are open until 11.59pm (London time) on 15 August 2017.

Companies can submit their nomination for the Award by responding to the online questionnaire tool here. Please see Download the Questions on the Stop Slavery Award website for a downloadable resource that contains the questions in the same format as can be found online.

For further information please contact the Stop Slavery Award team at stopslaveryaward@trust.org.

5. Winner Notification and Announcement

The winner(s) will be informed by email and/or telephone of their winning. Finalists will be invited to attend the Stop Slavery Awards ceremony which will take place during the annual Trust Conference on 15 and 16 November 2017, when the winner(s) will be announced publically. We request the information is kept confidential until the public announcement.

The winners will receive a statue and permission to use the Stop Slavery Award logo for the period of one year. The Thomson Reuters Foundation retains the right to revoke the award and the permission to use the logo if the winner is deemed, in the opinion of the Thomson Reuters Foundation, to bring the Award(s) into disrepute.

No transfer, refund, cash redemption, substitution, cash equivalent or replacement of any prize by any winner is permitted. No purchase or payment is necessary to enter or win. A purchase or payment will not improve your chances of winning. The Award is governed by these Competition Rules and is subject to all applicable English law. Void where prohibited.

6. Exclusive Jurisdiction Clause

Except where prohibited, all issues and questions concerning the construction, validity, interpretation and enforceability of these Competition Rules, or the rights and obligations of the entrant or the Thomson Reuters Foundation in connection with the Award, shall be governed by, and construed in accordance with, the laws of the England and Wales, and any dispute relating to the Awards (including these Competition Rules) shall be brought under the exclusive jurisdiction of England.

7. Organiser

Thomson Reuters Foundation, 30 South Colonnade, London E14 5EP, UK