Competition Rules

Definitions

For the purpose of these Competition Rules;

“Award(s)” refers to the Stop Slavery Award(s);

“Hero Award(s)” refers to the Stop Slavery Hero Award(s);

“We” refers to the Thomson Reuters Foundation;

We reserve the right to make amendments to these Competition Rules at any stage. Any significant amendments will be communicated via the Stop Slavery Award website.

1. Introduction

Stop Slavery Award

The Stop Slavery Award is an initiative from the Thomson Reuters Foundation. The Award recognises the "best in class" of the corporate sector: companies that are leading the fight against modern slavery in their supply chains. Conferred for the first time in November 2016 at the annual Trust Conference, the Award honours corporations that go above and beyond their peers in the effort to eradicate forced labour, the worst forms of child labour, and other forms of slavery. In 2018 for the first time, the Award will recognise winners in two different award categories: Service Companies and Goods Companies.

The main objectives of the Award are:

- - to create a virtuous cycle or positive paradigm by demonstrating that businesses can indeed play a critical role in stopping the tragedy of modern slavery worldwide;

- to help guide consumers’ and customers’ decisions on what goods they decide to buy or use;

- to raise awareness about the issues of forced labour, the worst forms of child labour, and other forms of modern slavery; and

- to inspire more companies to investigate and improve the working conditions of those at the bottom of their supply chains.

We have chosen to use the term ‘slavery’ for the purposes of the Award to fully encapsulate both the UK Modern Slavery Act’s ‘modern slavery’ definition and the US Federal Acquisition Regulation (FAR) ‘trafficking in persons’ definition, which include all forms of slavery, servitude and forced or compulsory labour, human trafficking, and child labour. Examples of ‘slavery’ include the following, with the full definition set out later in these Competition Rules:

- Forced labour includes all work or service that is exacted from any person under the threat of penalty and for which the worker has not offered himself voluntarily including debt bondage and other forms of servitude;

- Other forms of servitude include any practice in which an individual exerts ownership or control over another in such a way as to significantly deprive that person of his or her individual liberty, with the intention of exploiting that person through his or her use, profit, transfer or disposal; and

- The worst forms of child labour, including the ownership, sale, trafficking or forced labour of children; the use, procuring, or offering of children for prostitution, pornography or illicit activities; or the use of children in work which, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of children as a consequence.

Stop Slavery Hero Award

In 2018, the Thomson Reuters Foundation is launching the inaugural Stop Slavery Hero Award. The Hero Award recognises individuals who have had a positive and significant impact in the fight to eradicate slavery – whether on the front lines, or on a global scale.

The aim of the Hero Award is to highlight and reinforce high impact work and to demonstrate that individuals can play a critical role in putting an end to slavery worldwide.

The Hero Award gives public recognition to individuals who have demonstrated integrity and courage in their efforts to combat slavery, resulting in a tangible impact on the lives of vulnerable people and communities.

Thomson Reuters Foundation

The Thomson Reuters Foundation is an independent charity promoting socio-economic progress globally. The Foundation stands for free, independent journalism, human rights, women’s empowerment, and the rule of law.

The Foundation provides free services to inform, connect, and ultimately empower people around the world: free legal assistance for NGOs and social enterprises (TrustLaw), coverage of some of the world’s under-reported stories, media development, and the Trust Conference, which has quickly become the world’s leading anti-slavery forum. The Foundation is uniquely placed to tackle many of the issues surrounding modern slavery, as demonstrated by the several high-profile partnerships forged with thought leaders in the anti-slavery and human trafficking community.

Definition of “slavery”

The term, ‘slavery’, as used in the Award Questionnaire encompasses the UK Modern Slavery Act and the US Federal Acquisition Regulation (FAR) definitions for (I) ‘modern slavery’ and (II) ‘trafficking in persons’, respectively.

I. UK Modern Slavery Act

Modern Slavery, as defined in the UK Modern Slavery Act, means when a person:

a) holds another person in slavery or servitude and the circumstances are such that the person knows or ought to know that the other person is held in slavery or servitude, or

b) requires another person to perform forced or compulsory labour and the circumstances are such that the person knows or ought to know that the other person is being required to perform forced or compulsory labour.

Under the UK’s Modern Slavery Act, the offence of human trafficking requires that a person arranges or facilitates the travel of another person with a view to that person being exploited. The offence can be committed even where the victim consents to the travel. This reflects the fact that a victim may be deceived by the promise of a better life or job or may be a child who is influenced to travel by an adult. In addition, the exploitation of the potential victim does not need to have taken place for the offence to be committed. It means that the arranging or facilitating of the movement of the individual was with a view to exploiting them for sexual exploitation or non-sexual exploitation. The meaning of exploitation is set out here: http://www.legislation.gov.uk/ukpga/2015/30/section/3/enacted.

II. US Federal Acquisition Regulations

Trafficking in Persons in all severe forms, as used by the US Federal Acquisition Regulations (FAR) is defined as:

a) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or

b) The recruitment, harboring, transportation, provision, or obtaining of a person for labour or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

III. 1926 Slavery Convention

The definition of Slavery and Servitude Slavery, according to the 1926 Slavery Convention, is the status or condition of a person over whom all or any of the powers attaching to the right of ownership are exercised. Since legal ‘ownership’ of a person is not possible, the key element of slavery is the behaviour on the part of the offender as if he/ she did own the person, which deprives the victim of their freedom. Servitude is the obligation to provide services that is imposed by the use of coercion and includes the obligation for a ‘serf’ to live on another person’s property and the impossibility of changing his or her condition.

IV. ILO’s Forced Labour Convention 29 and Protocol

Forced or compulsory labour is defined in international law by the ILO’s Forced Labour Convention 29 and Protocol. It involves coercion, either direct threats of violence or more subtle forms of compulsion. The key elements are that work or service is exacted from any person under the menace of any penalty and for which the person has not offered him/her self voluntarily.

Exclusive Jurisdiction Clause

Except where prohibited, all issues and questions concerning the construction, validity, interpretation and enforceability of these Competition Rules, or the rights and obligations of the entrant or the Thomson Reuters Foundation in connection with the Award, shall be governed by, and construed in accordance with, the laws of the England and Wales, and any dispute relating to the Awards (including these Competition Rules) shall be brought under the exclusive jurisdiction of England.

Organiser

Thomson Reuters Foundation, 30 South Colonnade, London E14 5EP, UK

Stop Slavery Award

1. The Award Process

Background

In collaboration with global law firm Baker & McKenzie, and in consultation with leading actors in the anti-slavery space, the Thomson Reuters Foundation developed a series of questions for nominees to consider. The goal is to recognise those corporations who can be considered "best in class," based on the policies and the processes they have in place to limit the risk of slavery in their supply chain, as well as on the role they are taking as key agents in the global fight against slavery. Based on feedback from the first two years of the Award, in 2018 the Thomson Reuters Foundation is launching updated versions of the questionnaire. It is a simplified application with consolidated questions and, taking into account the range of companies which have applied in the previous two rounds, it is available in two tailored versions - one for Service Companies and one for Goods Companies.

How does it work?

Companies nominate themselves for the Award (an “entrant”). Entrants respond to a series of tailored questions (the “Questionnaire”), depending on whether they determine themselves to be Service Companies or Goods Companies and which are designed to highlight best practices relating to different elements of corporate behavior and transparency. The questions focus on corporate commitment, accountability and transparency, responsible recruitment, supplier/customer/business partner engagement, feedback mechanisms, monitoring and corrective action, stakeholder engagement and innovation. These standards are intended to ensure that anti-slavery policies and procedures are embedded throughout entrants' behavior, operations and supply chains.

Entrants are also asked to respond to questions that allow them to demonstrate how they are a leader in the global fight against slavery: taking an active role in influencing policy, working on high impact anti-slavery initiatives, and being a thought leader in terms of commercial activities.

The Questionnaires focus to a great extent specifically on the supply/value chain and operations of the entrant.

By submitting a nomination, the entrant agrees to consent to and be bound by these competition rules, and the entrant warrants and guarantees that the information contained in the submission is a fair and accurate representation of the entrant’s policies and activities, to the best of the knowledge of the individual submitting the nomination.

Who selects the winner(s)?

A Judging Board of global leaders, led by the Thomson Reuters Foundation, will select the Award winner(s) based on the information provided. For information on the Judging Board, please see the Stop Slavery Award website.

All submissions received will be reviewed initially by the Thomson Reuters Foundation, in order to select a roster of shortlisted entrants for each of the Awards. The Judging Board is then responsible for selecting the winning entrant(s) based on nomination submissions and any related policy documentation provided to the Thomson Reuters Foundation. In doing this, the Judging Board will have access to an electronic repository of all applications submitted to the Thomson Reuters Foundation in a given year. Decisions of the Judging Board are final and cannot be appealed.

Shortlisted entrants will be so informed by email and/or telephone by the Thomson Reuters Foundation.

Eligibility

The Award is open to any legally registered entity, wherever they are based and whatever their size. Commercial organisations, academic organisations and non-profit organisations are all welcome to apply.

References

Entrants may be asked to provide details of a referee(s) who can attest to the strength of their anti-slavery activities.

Confidentiality

Names of entrants are strictly confidential and only shortlisted companies will be announced to the public.

In the interests of encouraging the sharing of learning amongst companies working to combat slavery in their supply chains and operations, we will share best practice examples of the different questionnaire sections from submissions received from the entrants for the Award. Examples will only be shared with prior approval from the relevant entrants.

2. The Questionnaire

There are two different versions of the Questionnaire – one for Service Companies and the other for Goods Companies. For the purposes of the Award, “Service Companies” are those that sell services or intangible goods and products and do not rely on manufacturing or industrial processes in their supply chain and operations. “Goods Companies” are companies that have commodities, or manufacturing, production or industrial processes in their supply chains or operations, or otherwise rely on manual labor. For the avoidance of doubt, all companies that are not Service Companies are considered Goods Companies for the purposes of the Award.

Each Questionnaire is divided into eight sections: Corporate Commitment, Accountability and Transparency, Responsible Recruitment, Supplier/Customer/Business Partner Engagement, Feedback Mechanisms, Monitoring and Corrective Action, Stakeholder Engagement and Innovation. The questions seek to determine whether corporations meet minimum standards regarding policies and procedures, the extent to which they strive to implement best practices and how their policies and procedures are operationalised. The questions are designed to illustrate how the nominee is taking a leading role in combating slavery around the world.

Entrants are encouraged to provide concise explanations or examples, where additional information is requested. To the extent that the explanations or examples can be found in the entrant’s corporate documents (e.g., in their human rights or supply chain policies, sustainability report, Code of Conduct, annual reports, etc.), nominees will be encouraged to upload a full copy of the document at the end of the process, but refer to specific sections of the relevant documents as appropriate when answering the relevant Questionnaire.

The questions are designed to encourage organisations to do more to try to eradicate slavery from their operations and supply chain. The bar has intentionally been set very high, and we do not expect or require that nominees are able to respond affirmatively to every question or to have instituted policies relating to each issue highlighted. We welcome nominations from every organisation, irrespective of how comprehensive their activities have been to date, and through the Stop Slavery Awards will look to reward innovative and high impact approaches to a complicated global problem.

3. Applying for the Award

The submission period for the 2018 Stop Slavery Award opens on 17 April 2018. Applications for the Award are open until 11.59pm (London time) on 5 August 2018.

Companies are invited to download the appropriate Questionnaire from the Stop Slavery Award website. The Questionnaire for Service Companies is available here and the Questionnaire for Goods Companies is available here. The Questionnaires are in the form of an editable PDF and should be completed in full offline. Once complete, entrants can upload their Questionnaire, together with relevant accompanying documents here.

For further information please contact the Stop Slavery Award team at stopslaveryaward@trust.org.

4. Winner Notification and Announcement

The winner(s) will be informed by email and/or telephone of their winning. Finalists in the Stop Slavery Award will be invited to attend the Stop Slavery Awards ceremony which will take place during the annual Trust Conference on 14 and 15 November 2018, when the winners will be announced publically. We request the information is kept confidential until the public announcement.

The winner(s) of the Award will each be entitled to receive (i) a reproduction of an Anish Kapoor statue, and (ii) a licence to use the Stop Slavery Award logo also designed by Anish Kapoor to advertise and otherwise promote their success. Should the winner(s) wish to receive the reproduction of the statue, they will each be required to cover the cost of its production, payable to the Thomson Reuters Foundation. The Thomson Reuters Foundation retains the right to revoke the award and the licence to use the logo if the winner is deemed, in the opinion of the Thomson Reuters Foundation, to bring the Award(s) into disrepute.

No transfer, refund, cash redemption, substitution, cash equivalent or replacement of any prize by any winner is permitted.

No purchase or payment is necessary to enter. A purchase or payment will not improve your chances of winning. The Award is governed by these Competition Rules and is subject to all applicable English law. Void where prohibited.

The Stop Slavery Hero Award

1. The Hero Award Process

Background

In 2018, the Thomson Reuters Foundation is launching the inaugural Stop Slavery Hero Award (the “Hero Award”). The goal is to recognise more individuals who have had a significant impact in the fight to eradicate slavery – whether on the front lines, or on a global scale. Taking advantage of the Thomson Reuters Foundation’s position as a nexus for organisations working to combat slavery on both a local and global stage, the aim of the Hero Award is to draw attention to the efforts of remarkable individuals whose achievements would otherwise go unrecognised.

How does it work and who selects the winner(s)?

The Hero Award involves a two stage application process. Stage 1 consists of a reference provided by a professional contact of the nominee, explaining how that individual demonstrates integrity and courage in their efforts to combat slavery and how they have had a tangible impact on the lives of vulnerable people and communities. References must be provided in English and should be a maximum of 250 words in length. References from family members shall be discounted.

All submissions received will be reviewed by the Thomson Reuters Foundation, in order to select a roster of longlisted applicants. The longlisted applicants will be contacted directly by the Thomson Reuters Foundation and informed they have progressed to Stage 2 of the competition. All longlisted applicants will then be invited to submit summaries describing the challenges they are working to solve (maximum 500 words), the intervention they have made and intended beneficiaries of their work (maximum 750 words) and the impact they have had on their intended beneficiaries (maximum 750 words).

The Thomson Reuters Foundation will select a shortlist for the submissions received and will then select the Hero Award winner(s) based on the information provided. Decisions of the Thomson Reuters Foundation are final and cannot be appealed. Shortlisted applicants will be so informed by email and/or telephone by the Thomson Reuters Foundation.

Eligibility/References

The Hero Award is open to individuals only. Any applications received on behalf of organisations or groups will be discounted. It is open to any individual who has had a positive and significant impact in the fight to eradicate slavery – whether on the front lines, or on a global scale.

For the avoidance of doubt, references may be given by organisations, though the entrant for the Hero Award may only be an individual.

Confidentiality

Applications are strictly confidential and any information received will be treated with utmost confidence.

2. Applying for the Award

The submission period for Stage 1 of the 2018 Stop Slavery Hero Award opens on 17 April 2018 and will remain open until 11.59pm (London time) on 15 June 2018. The longlisted nominees will be contacted directly by the Thomson Reuters Foundation and informed they have progressed to Stage 2 of the competition by 29 June 2018. All longtlisted nominees will then have until 11.59pm (London time) on 29 July 2018 to submit their Stage 2 applications as described above.

Nominees are invited to download the appropriate application for the Hero Award here.

For further information please contact the Stop Slavery Award team at stopslaveryaward@trust.org.

3. Winner Notification and Announcement

The winner(s) of the Hero Award will be informed by email and/or telephone of their winning and will be invited to attend the Stop Slavery Awards ceremony which will take place during the annual Trust Conference on 14 and 15 November 2018, when the winners will be announced publically. We request the information is kept confidential until the public announcement.

The winner(s) of the Hero Award will receive a fellowship to attend Trust Conference as well as a prize at the Stop Slavery Awards ceremony at Trust Conference on 14 November 2018.

No transfer, refund, cash redemption, substitution, cash equivalent or replacement of any prize by any winner is permitted. No purchase or payment is necessary to enter. A purchase or payment will not improve your chances of winning. The Hero Award is governed by these Competition Rules and is subject to all applicable English law. Void where prohibited.